How implementing an Import-Export Software sets you apart
Updated: Jul 28, 2022
Core reasons for a company to purchase software may be the inability to manage the current workload or the expectation of a huge volume of work. It is a myth that software is a magic wand that can transform your company overnight. But the right software can make your work simpler and more accurate, improve your speed and better your competitiveness.
Import and export can involve arranging transport of goods, extensive documentation, and paying appropriate taxes. It means multiple entity details entered several times for every transaction. Without an import export software, you risk:
errors in data entry
incorrect attaching important documents
no visibility of your revenue
Importers and exporters try various ways to achieve their business goals. Among those ways, investment in software is usually avoided due to the expense and complexity assumed.
Software brings accuracy, consistency, and insight into your import-export operations by simplifying processes and integrating functions. Your company too can stand tall in the competition by implementing import-export software, let's know more.
Bring order into managing your business
It is common for importers and exporters to utilize multiple platforms to run their businesses. Bills could be generated in accounting software, schedules managed in excel, documentation using another one and so forth. This approach can be not just disorganized but inefficient as well. When you implement the best import export software, all your processing is done from a single and central location. Imagine the time saved when you don't have to log into multiple systems just to know your past month's earnings for the most exported commodity.
Eliminating manual data entry with complete accuracy
The more you type, the higher the risk of data inaccuracy. Software for import export makes you utilize digitalization to your advantage. The access to real-time information reduces the coordination between teams and ensures the accuracy of data. Software organizes the company database into masters of customers, transporters, customs brokers and other entities. Each master consists of all details like shipping and billing address, payments made and received and so forth. With the smart relational database and user interface, the user must only pick an entity from the list and all related details are auto-populated into the fields.
Always up-to-date on trade compliance
Keeping track of changes in trade regulation is important. Even a missed notification change that is not applied in the system can cause your shipment to be delayed or rejected. Can software prevent this? Recognized import export solutions are in sync the following day of any notification announcement. It is like having an assistant working for you round the clock to update your trade compliance database.
Clues about what's working well
Software alone can do no magic. Your experience is a perfect guide to growing your business. Technology is an accelerator in your mission. Due to the integrated nature of the software, reports encompass several aspects of your business. Not generating revenue as expected? The estimate vs actual in-depth reports will show your misses. Job profitability report gives you transaction-level details. Data insights will let you understand your hits and misses.
Building relations with your vendors
Business relations are based on trust and transparency. Software helps to build bridges that fortify your relations with your customers and vendors. Investing in import-export software helps digitize your processes so you can focus on your core business functions and elevate your position in the competition.